APPROVED
TOWN OF PELHAM
PLANNING BOARD
September 17, 2001
The
Chairman, Victor Danevich called the meeting to order at approximately 7:42
p.m.
The
Secretary, Bill Scanzani, called the roll:
PRESENT: Victor Danevich, Bill Scanzani, Peter
McNamara, Henry DeLuca, Alternate
Gael Ouellette, Peter McNamara, Alternate Robin
Bousa, Jeff Gowan,
Interim Planning Director
Clay Mitchell.
ABSENT: Hal Lynde, Paddy Culbert
Map 10 Lot 110, 361 V&G
Development-Dutton Road-Proposed 30 Lot Subdivision for Submission
Mr.
Scanzani read the list of abutters aloud.
Dennis
Sawyer, 58 Dutton Road is an abutter and was not notified. Evan Hagland, 57 Dutton Road was not
notified. Mr. Deluca said the
notification for Dennis Sawyer was sent to the wrong address. Mr. Scanzani said the notification was sent
to 26 Gloria Avenue, Dracut, Ma.
Mr.
Mitchell said Mr. Sawyer was adamant that the Board not proceed with the
application tonight. Mr. Sawyer did not
have a chance to review the plan. Mr. Scanzani said he shows no documentation
that the notification was received or not.
He said the letter was not sent back.
Mr.
Danevich said the Board would not be hearing the case. Mr. Danevich said every abutter would be
renotified in accordance with the State Law for a tentative date of October 1,
2001.
Mr.
Scanzani described the Capital Improvements Program. The CIP will be available at the Planning Department for review.
Mr.
Danevich thanked the following members of the CIP Committee:
The
Chairman, Robert Bean; the Vice Chairman, Bill Scanzani; Board of Selectmen
Representative, Gregory Farris; Budget Committee Representative, Doug Fyfe;
School Board Representative, Mary Barsamian-Daigle; Resident, Larry Hall;
Resident, Larry Major; Resident, Howard Mastropier; Resident, Sandy Pelletier.
Mr.
Danevich offered a Special Thanks to the following for attending every or
almost all of the CIP meetings:
Robert
Bean, Bill Scanzani, Doug Fyfe, Mary Barsamian-Daigle and Larry Hall.
Mr.
Danevich said he would send a memo to all the Boards to tentatively set up a
meeting for November 29, 2001. He asked Mr. Gowan to forward a copy to the
Master Plan members before the next Master Plan meeting. Mr. Danevich requested an electronic version
for both Microsoft Word and Excel files from Mr. Scanzani. Mr. Danevich would
also like the CIP posted on the Web.
Gael
Ouellette will be voting in Mr. Culbert’s absence.
MOTION: (Gowan/DeLuca) To accept the
2002-2008 Capital Improvements Plan as amended to correct the spelling of names
on the first page.
VOTE: (6-0-0) The motion carries. Hal
Lynde being absent.
Mr.
Danevich said Mr. Mitchell has been working with CLD and the Developer on the
drainage issues on this parcel. Mr.
Mitchell said there are other issues on this subdivision. He said he did a site walk with the developer
today and went over the punch list from Dave Brouillet of CLD. He said everything has to be done by October
15, 2001. Mr. Mitchell asked that this
discussion be postponed until the next Planning Work Session, which is October
15.
Mr.
Scanzani asked to see the punch list from CLD.
He said the culvert that runs on Mr. Fraize’s property need to be
cleaned out. Mr. Mitchell said it was
on the punch list. Mr. Scanzani said
that there needs to be some drainage.
Mr. Mitchell said the Board does not have the authority to force the
Developer on private property to do work.
He said there is definitely some joint work here that has to take
place. Mr. Scanzani asked if the
culvert was the right height that the Planning Board approved. Mr. Mitchell said yes. Mr. Scanzani said that it needs to be
cleaned out because it is plugged on both sides. Mr. Mitchell said it was recognized today that it needed to be
cleaned out. Mr. Scanzani said 15’ in
front of the culvert there is a stump that needs to be removed.
Mr.
Danevich concluded that this subject would be postponed tentatively to the
October 15, 2001 Agenda under Administrative action.
Mr.
Danevich stated that he wanted to make it “very clear” that there will be no
changes on any RSA’s or doing anything different. He said he would like to have a public discussion with all the
Board members so that they understand the Abutter Notification process and to
possibly change an administrative procedure being done in the Planning
Department. He said Mr. Mitchell has
researched how other Towns handle the abutter notification process. He said it is the developer’s responsibility
to develop the list, fill out the form and type out the notification letters.
Mr.
Mitchell said his needs were being placed second because the administrative
staff had to get the abutter list out before a certain time. He said the State Law says the application
is filed by the applicant and that application should include all the names and
addresses of the abutters.
Mr.
Scanzani asked how the applicant gets the abutter list. Mr. Mitchell said they have access to the
tax computer in the Planning Department.
Mr. Mitchell said it is based on tax records. Mr. Scanzani asked why the applicant is not responsible for
sending the notifications out. Mr.
Mitchell said the statute says the town must send out the notices.
Mr.
Danevich reviewed the process of the abutter notification as follows: 1) the
abutter list has to be pulled five days before the filing of the application;
2) it is the applicant’s responsibility
to generate the list by using the computer in the Planning Department; 3) it is the applicant’s responsibility to give
the Planning Board the labels used to fill out the Post Office certified mail
forms; 4) it is the applicant’s
responsibility to bring the list to the Planning Department; 5) the Planning
Department will put the abutter notification in an envelope and bring it to the
Post Office for mailing and put the stamped receipts in the folder. Mr. Danevich asked if this was also the
procedure for the Board of Adjustments.
Mr. Mitchell said this is specific to the Planning Board.
Mr.
Scanzani asked if the notice had to be postmarked 10 days prior to the
meeting. Mr. Mitchell said if the
meeting is on the 20th, the notice shall be mailed out on the 10th.
Mr.
Mitchell said if the applicant gets the information in on time, the Planning
Department would be able to meet the 10-day notification. Mr. Scanzani said they have a responsibility
to the abutters to give them enough notification so that they can plan their
schedule in order to attend the meeting.
He thinks it should be done with 11 days notification.
Mr.
Danevich said the abutter notification process should not cost the town
money.
Mr.
Mitchell said if he does not get the abutter list and the labels when the
developer drops off the application, the plan is not filed.
Mr.
DeLuca asked what constitutes an abutter.
Mr. Mitchell said according to State statute, anyone that abuts the
property and according to the subdivision regulations, it is anyone within 200’
of the property.
Mr.
Mitchell said that every Engineering firm that works with the town will receive
a fax this week that has the new abutter forum.
MOTION: (Scanzani/Gowan) 1) To
reaffirm the procedure with Mr. Mitchell;
2) To provide direction to Mr.
Mitchell to publish and adopt a procedure to forward to all Developers,
Engineers, etc.; 3) To have the town listed as an interested
party on all future applications.
VOTE: (6-0-0) The
motion carries.
7:30
– 8:00 pm. Chief Haglund
8:00
– 8:30 pm. Roland Soucy
Possible
bond revocation for Irene Drive and drainage issue. Mr. Danevich said he would be working with Mr. Mitchell and CLD
to provide a final inspection report to Board.
He suggested to the Board that they should take a drive down there and
review it for themselves. Mr. Danevich
said he would be working with Mr. Mitchell to normalize the Agenda. He would like to stay within the 10:00 pm
timeframe. Mr. Danevich said they are
very limited with Mondays from now until the New Year. He tentatively scheduled a meeting for
November 25, 2001.
The
Board reviewed a memo from Mr. Scanzani and Mr. Danevich regarding subdivision
regulations. Mr. Mitchell said he was
looking for a consensus from the Board so that he can go ahead and draft the
language. Mr. Mitchell said he was only
going over the items he had questions on.
He said the other items were going to be incorporated because they make
a lot of sense.
1)
Streetlights. He asked if the Board wanted
streetlights. Mr. Danevich said they
were not required in the past. Mr.
Scanzani said once the streetlights are installed, it becomes part of the
town’s electric budget. Mr. Danevich
said it should be on a case by case basis.
Mr. Danevich said that if a resident wants a streetlight in front of
their home, they should call PSNH.
2)
Septic
Systems not allowed in the 500-year flood plains. Mr. Mitchell said they do not have a map for the 500-year flood
plains. He thinks it should be changed
to 100-year flood plains.
3)
Referenced
#23 to allow flown topographical maps.
Mr. Mitchell said his assumption is that the Board does not want to
allow these. Mr. Gowan asked if
technology has changed or does he feel it is unreasonable for the Board not to
allow flown topographical maps. Mr.
Mitchell said he has never seen a town have this issue. Mr. Danevich said it was OK to submit but
not as a substitute.
4)
Soil
Mapping. Mr. Mitchell said the Board would
be using the information from the site-specific soil mapping to determine where
the building envelope is going to be.
He said the Engineers will not be determining the slope, the soils will
be determining the slope.
5)
Driveways. Mr. Mitchell said the Board has the
authority to dictate the location of the driveway. Mr. Mitchell asked if Board wanted to be regulating the location
of driveways at the subdivision stage.
Mr. Gowan said the Board should based on what they have been
seeing. Mr. Danevich said they should
when it concerns WCD Crossings and when it is near a major intersection. Mr. Scanzani said the only issue he has with
the driveways is the safety issue. Mr. Danevich said they should address the length
issue.
Mr.
Mitchell said he would put all the changes into one document for the Board for
the October 15th meeting.
Mr. Scanzani said the CIP is a subcommittee of the Planning Board and they do not have a Recording Secretary. He said the CIP members feel they should add to the Planning Board budget a sub-budget for the CIP. Mr. Danevich asked Mr. Mitchell to include a Recording Secretary for the Master Plan, CIP and site walks. Mr. Scanzani asked about cable. Mr. Danevich said it was covered by Jim.
Mr.
Gowan said the Board is committed to wrapping this up and getting back on track
with their regular meetings. He said at
the next meeting they will be devising an exact process to calculate the
results of the Surveys that are being sent out.
Mr. McNamara said the Cul-de-Sac Committee has not met for a while. He said they are waiting for responses from CLD.
Mr. Scanzani said the CIP interviewed both companies that submitted bids to do the work. He said they chose Breadloaf out of Vermont. He said the Board of Selectmen would be meeting on September 18, and hopefully they will be choosing who the Municipal Committee has recommended.
A
motion was made and seconded to adjourn the meeting.
The
meeting was adjourned at approximately 10:10 pm.
Respectfully submitted,
Charmaine
Goyette
Recording
Secretary